Introduction
We recognize that information privacy is an ongoing responsibility, and we will from time to time update this Privacy Policy as we implement new personal information protection practices or adopt new privacy policies in future.
In this Privacy Policy, to process personal information means to collect, hold and use such personal information.
In what situations do we process your personal information?
We process your personal information in the following situations:
You are an existing or potential client, supplier or vendor of Game On, or an employee of any of them;
You are a person who applies to Game On in one of recruitment processes published on our website or via social media;
You are a person who "liked" or otherwise linked their profile with Game On profiles on Facebook, LinkedIn, YouTube or other social media;
You are a participant of an event or meeting organized by Game On.
If you feel that you need to further clarify the purposes of processing of your personal information – do not hesitate to contact us by sending an e-mail to: privacy@gameon.studio.
By whom is your personal information held?
Your personal information is held by Game On Creative Inc., B405 Ogilvy Avenue, Montreal, Quebec, H3N 1M3, Canada.
Whom can you contact regarding the processing of your personal information?
The person exercising the highest authority at Game On delegated Marie-Hélène Weiss the function of person in charge of the protection of personal information.You should send any questions regarding the processing of your personal information by e-mail to: privacy@gameon.studio, or by ordinary mail to: Game On Creative Inc., B405 Ogilvy Avenue, Montreal, Quebec, H3N 1M3, Canada.
For what purpose and on what legal basis do we process your personal information?
The scope and the purpose of processing of your personal information depends on the relationship between you and us.
If you are an existing or potential client, supplier or vendor of Game On, or an employee of any of them
We process your personal information for the following purposes:
to protect legitimate interests of Game On which include defending and exercising legal claims;
to perform a contract to which the person is a party or to take appropriate steps at the request of the person prior to entering into a contract;
to ensure that Game On complies with the legal obligations to which it is subject.
If you are a person who applies to Game On in one of recruitment processes published on our website or via social media
We process the following personal information:
identity data, address, education, length of previous employment, employment history, contact details (telephone and e-mail), to a limited extent your image (unless you follow our guidelines and send us your resume without a picture) – for the purpose of conducting a recruitment process;
other data that you provide in the recruitment documents – on the basis of your freely given and informed consent to their processing;
identity data, address, education, length of previous employment, employment history, contact details (telephone and e-mail), to a limited extent your image (unless you follow our guidelines and send us your resume without a picture) and other data that you provide in the recruitment documents – for the purposes of future recruitment processes;
identity data, address, contact details (telephone and e-mail) – in relation to Game On’s legitimate interests which include defending and exercising legal claims.
If you are a person who "liked" or otherwise linked their profile with Game On profiles on Facebook, LinkedIn, YouTube or other social media
We process your personal information for the following purposes:
identity data, name of the profile on the portal, contact details, other user data provided by you using the privacy settings on a given portal – to inform about the activities of Game On and promote its services;
identity data, contact details – to exercise or defend legal claims insofar as they may result in connection with your activity on Game On profiles on Facebook, LinkedIn, YouTube or other social media.
If you are a participant of an event or meeting organized by Game On
We process your personal information for the following purposes:
identity data, contact details (telephone and e-mail), place of work – to perform the agreement executed by way of your approval of the terms of participation in the event or meeting;
identity data, contact details (telephone and e-mail) – to exercise or defend legal claims insofar as they may result from or relate to the performance of the agreement;
identity data, contact details (telephone and e-mail), place of work – to perform statistical and archive duties.
Are we going to profile your personal information, or take automatic decisions based on your personal information?
No. We have no intention to create profiles based on your personal information, or take automatic decisions based on your personal information.
Must you provide your personal information to us?
If you are an existing or potential client, supplier or vendor of Game On, or an employee of any of them
Providing your personal information is voluntary, however it is necessary in order to engage in or continue your cooperation with us.
If you are a person who applies to Game On in one of recruitment processes published on our website or via social media
Providing your personal information is voluntary. However it is necessary for conducting the recruitment process in which you wish to participate. You are not obliged to provide us with the personal information that is to be given on the basis of your consent, and we are not allowed to let your decision in this respect determine the outcome of our recruitment process.
If you are a person who "liked" or otherwise linked their profile with Game On profiles on Facebook, Instagram, Twitter, YouTube, LinkedIn or other social media
Providing your personal information is voluntary. However it is necessary to provide you with access to the content published on Game On profiles on these social media.
If you are a participant of an event or meeting organized by Game On
Providing your personal information is voluntary. However it is necessary to facilitate your participation in the event or meeting in which you are willing to participate.
What are your rights as person concerned?
You have the right to: (a) access to your personal information, (b) correct your personal information, (c) withdraw your consent at any time (the withdrawal of consent is binding for Game On with regard to the personal information the processing of which was based on such consent; the withdrawal of consent will not affect the lawfulness of processing based on your consent before its withdrawal), (d) restrict the processing of your personal information, (e) have your personal information erased (the right to be forgotten), (f) transfer your personal information.
You may exercise any of the foregoing right at any time by sending an e-mail to: privacy@gameon.studio or by ordinary mail to: Game On Creative Inc., B405 Ogilvy Avenue, Montreal, Quebec, H3N 1M3, Canada.
Any such request must contain sufficient details for Game On to be able to address it. Game On agrees to respond to any such request within a reasonable period of time, and to the extent possible, within a maximum of thirty (30) days. Game On must, however, first verify the identity of the person making such a request.
Furthermore, you have the right to contact the relevant federal and provincial regulatory authorities of Canada at any time and lodge a complaint in the event of a possible breach of privacy legislation.
How long will Game On keep your personal information?
Game On keeps your personal information processed on the basis of its legitimate interests:
no longer than 12 months; or
until an objection is made – if before the lapse of the 12-month period you effectively object to the processing of your personal information and there are no other grounds for further processing by us; or
until our claims are time-barred – if they serve as the basis of our legitimate interests.
Game On keeps your personal information processed in connection with the performance of a contract or making a request prior to entering into a contract for a period which is necessary to perform the contract or satisfy the request.
Game On keeps your personal information processed in connection with a legal obligation imposed on Game On by virtue of law for a period of time prescribed by that law.
Game On keeps your personal information processed on the basis of your consent until you withdraw your consent to the processing, but no longer than 12 months.
At the expiration of the foregoing periods, Game On will destroy your personal information, or anonymize it to use it for serious and legitimate purposes, subject to any preservation period provided for by the law. Destruction and anonymization will be done according to generally accepted best practices.
Roles and responsibilities of the members of our personnel
Only authorized personnel, who have a business need to know, have access to your personal information. These employees have been informed by Game On of their obligations to preserve the confidentiality of your personal information. Game On applies reasonable technical, contractual, administrative and tangible measures to protect your personal information against its unauthorized use or disclosure as well as its loss or theft, including encryption when required. Game On’s employees who have access to your personal information may use it only in accordance with the principles set out in this Privacy Policy and applicable legislation.
Minors
Game On takes special precautions to comply with applicable law regarding minor’s privacy. Game On does not intend to collect personal information from minors under 14 years of age without verified consent given by the person having parental authority or by the tutor. If you think Game On has done this, please let us know.
To whom we may disclose your personal information?
Game On may disclose your personal information to its service providers or vendors, e.g. IT service providers, hosting providers or marketing solution providers. However, your personal information will always be treated as confidential and will not be disclosed to any third parties that do not act on our behalf, unless you have consented to their disclosure in writing or electronically, or unless we are not legally entitled or obliged to do so. In such case the communication is secured by agreements compliant with applicable law.
Game On processes your personal information using it service provider’s servers located in Canada and outside Canada.
In such case the communication is secured by agreements compliant with applicable law.
Your personal information may be transferred outside of Québec or Canada, for the purposes described above. By providing us with any personal information, you consent to such transfers.